COMPANY OVERVIEW

Careers

Are you driven to give your all for your team?

At Financial Advocates we support hundreds of independent financial advisors striving every day to do what is best for their clients.  By focusing on doing our best for them, we empower them to be their best.  Together we are better.

If you are a go-getter who enjoys working in a highly collaborative team-environment, we invite you to explore our open positions.

Current Opportunities

 

Office Intern - Olympia, WA

Job Title: Office Intern – Paid
Location: Olympia, WA
Hours: Full time

Job Description
Financial Advocates is seeking a motivated Intern looking to explore and seek a better understanding of the Financial Advisor industry. This is an opportunity to gain practical experience, develop professional skills, test career interests, and participate in the culture of a growing organization. To be successful in this role, you must have basic knowledge and interest in the financial services industry. Each essential task will require a focus on accuracy, detail, time management and organization skills.

Duties:
Duties include, but are not limited to, the following:

  • Data analysis
  • Electronic data entry and client documentation
  • Reporting
  • Office administration
  • Special projects

 

Competencies:
To perform the job successfully, you should be able to demonstrate the following competencies:

  • Ability to multi-task, prioritize, and meet deadlines in a fast-paced environment
  • Excellent interpersonal skills with the desire and ability to work will all levels of the organization
  • Work independently and as a member of a team
  • Experience using common software and proficiency with Microsoft Office suite
  • Strong verbal and written communication skills
  • Demonstrates accuracy and thoroughness
  • Ability to prioritize
  • Meet challenges with resourcefulness
  • Approach responsibility with enthusiasm
  • Maintain confidentiality

 

Education and/or Experience
This internship is being offered to Senior undergraduate students progressing towards a bachelor’s degree in Finance, Economics, or business. Must be a student in a good standing with college/university.
Minimum GPA of 3.0

About Financial Advocates
Financial Advocates serves as a financial advisor’s primary ally through the transition, growth, and ongoing management of an independent practice. Since 1996, we have been providing advice and support to advisors working independently and within financial institutions—people dedicated to their professions meeting the needs of their clients. Financial Advocates experienced and diverse staff effectively assists advisors in several key areas, removing the obstacles advisors encounter when managing an independent practice.

This is a paid internship. 8-5 Monday – Friday.
Financial Advocates is an Equal Opportunity Employer.

How to apply
If this sounds like a position in which you would excel and would like to join a dynamic team, please send us your resume and cover letter as a Word document to the attention of INDIGO at careers@financialadvocates.com. Please use your last name somewhere in your resume’s file name. If you are a qualified candidate, we will respond to your submission by phone or email. Please note, emails from us may go into your spam/junk folder.

We look forward to hearing from you!

Internal Accountant - Olympia, WA

Job Description

Financial Advocates has an opportunity for an Internal Accountant performing the accounting needs of the organization. This position works closely with internal and external clients. Each essential task will require a focus on accuracy, detail, time management and organizational skills. You will also need strong communication and client service skills to build relationships within the organization and with our partners in a fast-paced environment.

 

Duties

Duties include, but are not limited to, the following:

  • Assist in the development and implementation of goals, policies, priorities, and procedures relating to financial management, budget, accounting, and payroll.
  • Contribute to organizational strategies by providing accounting/financial information and analysis.
  • Assist in the preparation of various financial statements, reports and bank account reconciliations.
  • Support the development of the annual budget.
  • Identify and implement processes and automation to streamline and improve accounting procedures and systems.
  • Assist in the processing of independent contractor fees, including downloading of data, work-up of fees, input and transmit earnings into payroll software, and setting wires to accompany fee batches.
  • Help with reviewing or transmitting payroll reconciling payroll documents with accounting software and fund 401k and FSA program accounts.
  • Contribute to the preparation and funding of monthly, quarterly, and annual excise taxes to various venues.
  • Assist with general subsidiary ledgers, accounts receivable, revenue distribution, operating expenses, and insurance records.
  • Support the preparation of external audit materials and external financial reporting.
  • Assist with preparing all year end data for CPA.
  • Assist with human resources related items including but not limited to annual benefits open enrollment, maintaining benefits deductions, including reviewing invoices, accounting entry, and staff deductions.
  • Help with special financial related projects upon request.

 

Competencies

To perform the job successfully, you should be able to demonstrate the following competencies:

  • Collect and research data and uses intuition and experience to complement data.
  • Demonstrate attention to detail.
  • Gather and analyze information skillfully.
  • Respond promptly to customer needs, and requests for service and assistance.
  • Maintain confidentiality.
  • Edit work for spelling and grammar and present numerical data effectively.
  • Demonstrate accuracy and thoroughness.
  • Keep commitments and work with integrity and ethical standards.
  • Uphold organization values and follow policies and procedures.
  • Complete administrative tasks correctly and on time.
  • Support organization’s goals and values and exhibit sound and accurate judgment.
  • Prioritize and plans work activities and use time efficiently.
  • Set goals and objectives and react well under pressure.
  • Look for ways to improve and promote quality and apply feedback to improve performance.
  • Monitor own work to ensure quality and meets productivity standards.
  • Manage competing demands and change approach or method to best fit the situation.
  • Meet challenges with resourcefulness.

 

Education and/or Experience

Bachelor’s degree from a four-year college or university, minimum three years related experience and/or training, or equivalent combination of education and experience. Education and/or experience must include business accounting practices.

 

About Financial Advocates

Financial Advocates serves as a financial advisor’s primary ally through the transition, growth, and ongoing management of an independent practice. Since 1996, we have been providing advice and support to advisors working independently and within financial institutions—people dedicated to their professions meeting the needs of their clients. Financial Advocates’ experienced and diverse staff effectively assists advisors in several key areas, removing the obstacles advisors encounter when managing an independent practice.

At Financial Advocates we offer an entrepreneurial environment, comprehensive benefits package which includes health, dental and vision care, 401k, life insurance and paid time off.

Financial Advocates is an Equal Opportunity Employer.

 

How to apply

If this sounds like a position in which you would excel and would like to join a dynamic team, please send us your resume and cover letter as a Word document to the attention of ANNA at careers @ financialadvocates.com. Please use your last name somewhere in your resume’s file name. Please note, if you are a qualified candidate, we will respond to your submission by phone or email. Please note that emails from us may go into your spam/junk file.

We look forward to hearing from you!

Financial Services Administrative Assistant - Olympia, WA

Job Title: Financial Services Administrative Assistant
Department: Operations/Administration
Located: Olympia WA (open to remote)
Reports To: Director of Client Care
Prepared Date: August 2020

Job Description
Financial Advocates has an opportunity for a Financial Services Administrative Assistant to join the team. The associate will be responsible for supporting multiple remote financial advisors in all facets of office support. To be successful in this role, the associate must have a base knowledge of the financial services industry and service experience. Each essential task will require a focus on accuracy, detail, proficient time management, and organization skills. The associate will need strong communication and client service skills to build relationships within the organization, with our partners, and with clients in a fast-paced environment.

Essential Duties and Responsibilities

Duties include but are not limited to:

  • Prepare and process new account paperwork for advisors
  • Prepare any additional follow up forms for clients per advisor’s requests
  • Send documents via e-signature to clients
  • Create, edit, reset and delete account view profiles for clients
  • Manage and handle advisor notifications
  • Follow through with all paperwork to ensure it is in good order
  • Send out communications via Constant Contact for advisors including vacation notices, articles, RMD reminders, etc.
  • Handle forwarded calls for advisors
  • Mail agreements, brochures, and other client account paperwork to clients
  • Research and resolve account issues or miscellaneous questions for advisors
  • Provide account and market information to clients
  • Maintain files and prepare correspondence and documents for advisors and clients

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

  • Identifies and resolves problems in a timely manner
  • Intuitive and resourceful to gather, analyze and resolve complicated issues
  • Responds promptly and accurately to client questions and needs
  • Meets commitments and maintains confidentiality
  • Balances team and individual responsibilities
  • Exhibits sound and accurate judgment
  • Demonstrates accuracy and thoroughness
  • Monitors own work to ensure quality
  • Strong attention to detail
  • Strong time management skills
  • Excellent analytical, presentation, communication, and interpersonal skills
  • Act as subject matter expert and drive process improvement
  • Thrives in a fast-paced environment
  • Develop and maintain positive relationships with internal and external clients
  • Contributes to building a positive team culture
  • Treats others with respect and consideration regardless of their status or position
  • Accepts responsibility for own actions

Education and/or Experience
Associate degree or higher in Business, Finance, Economics, Administration, or equivalent related experience and/or training, or equivalent combination of education and experience is required. Series 7, 63, 65 and/or 66 is preferred but not required. Knowledge of investments, financial operations, insurance, trusts, bank products, and financial planning is needed.

About Financial Advocates
Financial Advocates serves as a financial advisor’s primary ally through the transition, growth, and ongoing management of an independent practice. Since 1996, we have been providing advice and support to advisors working independently and within financial institutions—people dedicated to their professions meeting the needs of their clients. Financial Advocates’ experienced and diverse staff effectively assists advisors in several key areas, removing the obstacles advisors encounter when managing an independent practice.

How to apply
If this sounds like a position in which you would excel and would like to join a dynamic team, please send us your resume and cover letter attached as a word document to the attention of Victoria and send to: careers @ financial advocates.com. Please use your last name somewhere in your resume’s file name.

Please note, if you are a qualified candidate, we will respond to your submission by email.

We look forward to hearing from you!

Executive Assistant - Olympia, WA

Job Title: Executive Assistant

Located: Olympia, WA

 

Financial Advocates has an opportunity for an Executive Assistant in our Olympia office headquarters.  In this role, you’ll handle a wide range of administrative support tasks for the company’s leadership.  The ideal candidate is highly self-motivated, pro-active, professional, and capable of managing their workload in a corporate environment with little supervision.  

 

Duties

Include, but are not limited to, the following:

  • Manage calendars which may involve multiple time zones.
  • Manage to-do lists and assist with special projects.
  • Routinely schedule conference calls.
  • Organize meetings and prepare agendas and materials.
  • Coordinate executive communications, respond to e-mails, and interface with clients.
  • Set reminders for urgent items that require follow up.
  • Coordinate travel arrangements and prepare itineraries.
  • Maintain various corporate records.
  • Organize filing system of paper and electronic documents.
  • Perform other related duties as assigned or requested.

 

Competencies

To perform the job successfully, you should be able to demonstrate the following competencies:

  • Consistently demonstrate clear and concise written and verbal communication skills.
  • Proficient in Microsoft Office Suite and other business office systems.
  • Excellent follow up skills.
  • Able to work individually and as a team player.
  • Self-motivated and detail oriented.
  • Proven agility and adaptability to an ever-changing landscape.
  • Sound judgment with the ability to prioritize and make decisions.
  • Resourceful, can-do attitude.

 

Education and/or Experience

Previous office administration experience preferably within a financial services firm or similar organization. Advanced Microsoft Office skills, with ability to become familiar with firm specific programs and software.  College degree or equivalent experience.

 

Benefits

At Financial Advocates, we offer an entrepreneurial environment and comprehensive benefits package, which includes health, dental and vision care, 401k, life insurance and paid time off.  

 

How to apply

If this sounds like a position in which you would excel, please send us your resume and cover letter as a Word document to the attention of Eva at careers@financialadvocates.com.  Please use your last name somewhere in your resume’s file name.  Please note, if you are a qualified candidate, we will respond to your submission by phone or e-mail.  Please note that e-mails from us may go into your spam/junk file.

We look forward to hearing from you!

Financial Advocates is an Equal Opportunity Employer.

Operations Sr. Manager / Director - Olympia, WA or Tacoma, WA

Job Title: Operations Sr. Manager / Director

Located: Olympia, Tacoma WA (open to remote)

Financial Advocates serves as a financial advisor’s primary ally through the transition, growth, and ongoing management of an independent practice. Since 1996, we have been providing advice and support to advisors working independently and within financial institutions—people dedicated to their profession and meeting the needs of their clients. Financial Advocates’ experienced and diverse staff effectively assists advisors in several key areas, removing the obstacles advisors encounter when managing an independent practice.

 

Overview of Role

The Operations Sr. Manager / Director is responsible for managing certain assigned functions within the operations team as described in more detail below. The ideal candidate will have a strong client-centric mindset with the commitment to continually improve business operations to support the firm’s financial advisors and their end-clients. In this role, you will lead and develop a team of operations and client care specialists and serve as an escalation point for complex issues that arise.

 

Responsibilities

The primary responsibilities of this role include, but are not limited to, the following:

  • Provide strategic leadership while staying tactically close to the day-to-day operations, including, but not limited to, advisor onboarding, transitions, custom services, virtual assistants, registrations, advertising, NIGOs, document imaging, Docupace, OSJ review queues, etc.
  • Promptly respond to advisor inquiries and requests for support
  • Provide back-up support for compliance team, including, but not limited to, Docupace OSJ review queues, trade blotter review, email review, alternative investment review, etc.
  • Consistently train, develop, and mentor a team of operations and client care specialists through coaching, rewards & recognition, and by providing developmental opportunities
  • Partner with the firm’s leadership team to achieve departmental goals and initiatives
  • Identify operational deficiencies and address by implementing a new effective process to increase efficiency and accuracy
  • Create, update and implement operational procedures, training and guides
  • Regularly exercise excellent business judgment while following compliance process and procedures
  • Conduct weekly team meetings to provide updates and provide the team a forum to address questions and/or concerns

 

Requirements

  • Bachelor’s degree or equivalent work experience in a broker-dealer or investment advisor
  • 5+ years of experience with coaching, management, or leading a team
  • Willingness to advocate for operational excellence, best practices, improvements, and efficiency gains
  • Strong interpersonal skills with ability to establish rapport and trust
  • Very strong attention to detail
  • Excellent verbal and written communication skills
  • FINRA Series 7, 24, 63 and 65 (or 66) licenses, or the ability to acquire these licenses within the first 120 days preferred

 

How to Apply

If this sounds like a position in which you would excel, please send us your resume (attached as a Word Document) with a cover e-mail to the attention of Carrie at careers @ financialadvocates.com. Also, please use your last name somewhere in your resume’s file name.

We look forward to hearing from you!

Are you looking for a career with Financial Advocates?

Don’t forget to place your cover letter and resume in the body of the email, not as an attachment.

 

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