COMPANY OVERVIEW

Careers

Are you driven to give your all for your team?

At Financial Advocates we support hundreds of independent financial advisors striving every day to do what is best for their clients.  By focusing on doing our best for them, we empower them to be their best.  Together we are better.

If you are a go-getter who enjoys working in a highly collaborative team-environment, we invite you to explore our open positions.

Current Opportunities

 

Financial Services Administrative Assistant - Olympia, WA

Job Title: Financial Services Administrative Assistant
Department: Operations/Administration
Located: Olympia WA (open to remote)
Reports To: Director of Client Care
Prepared Date: August 2020

Job Description
Financial Advocates has an opportunity for a Financial Services Administrative Assistant to join the team. The associate will be responsible for supporting multiple remote financial advisors in all facets of office support. To be successful in this role, the associate must have a base knowledge of the financial services industry and service experience. Each essential task will require a focus on accuracy, detail, proficient time management, and organization skills. The associate will need strong communication and client service skills to build relationships within the organization, with our partners, and with clients in a fast-paced environment.

Essential Duties and Responsibilities

Duties include but are not limited to:

  • Prepare and process new account paperwork for advisors
  • Prepare any additional follow up forms for clients per advisor’s requests
  • Send documents via e-signature to clients
  • Create, edit, reset and delete account view profiles for clients
  • Manage and handle advisor notifications
  • Follow through with all paperwork to ensure it is in good order
  • Send out communications via Constant Contact for advisors including vacation notices, articles, RMD reminders, etc.
  • Handle forwarded calls for advisors
  • Mail agreements, brochures, and other client account paperwork to clients
  • Research and resolve account issues or miscellaneous questions for advisors
  • Provide account and market information to clients
  • Maintain files and prepare correspondence and documents for advisors and clients

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

  • Identifies and resolves problems in a timely manner
  • Intuitive and resourceful to gather, analyze and resolve complicated issues
  • Responds promptly and accurately to client questions and needs
  • Meets commitments and maintains confidentiality
  • Balances team and individual responsibilities
  • Exhibits sound and accurate judgment
  • Demonstrates accuracy and thoroughness
  • Monitors own work to ensure quality
  • Strong attention to detail
  • Strong time management skills
  • Excellent analytical, presentation, communication, and interpersonal skills
  • Act as subject matter expert and drive process improvement
  • Thrives in a fast-paced environment
  • Develop and maintain positive relationships with internal and external clients
  • Contributes to building a positive team culture
  • Treats others with respect and consideration regardless of their status or position
  • Accepts responsibility for own actions

Education and/or Experience
Associate degree or higher in Business, Finance, Economics, Administration, or equivalent related experience and/or training, or equivalent combination of education and experience is required. Series 7, 63, 65 and/or 66 is preferred but not required. Knowledge of investments, financial operations, insurance, trusts, bank products, and financial planning is needed.

About Financial Advocates
Financial Advocates serves as a financial advisor’s primary ally through the transition, growth, and ongoing management of an independent practice. Since 1996, we have been providing advice and support to advisors working independently and within financial institutions—people dedicated to their professions meeting the needs of their clients. Financial Advocates’ experienced and diverse staff effectively assists advisors in several key areas, removing the obstacles advisors encounter when managing an independent practice.

How to apply
If this sounds like a position in which you would excel and would like to join a dynamic team, please send us your resume and cover letter attached as a word document to the attention of Victoria and send to: careers @ financial advocates.com. Please use your last name somewhere in your resume’s file name.

Please note, if you are a qualified candidate, we will respond to your submission by email.

We look forward to hearing from you!

Compliance Analyst - Olympia, WA

Job Title: Compliance Director, Compliance Manager or Compliance Analyst (depending on experience level)
Department: Compliance
Reports To: Executive Management

Financial Advocates serves as a financial advisor’s primary ally through the transition, growth, and ongoing management of an independent practice. Since 1996, we have been providing advice and support to advisors working independently and within financial institutions—people dedicated to their professions and to meeting the needs of their clients.

Position Overview:
This position is responsible for day-to-day compliance functions of the Office of Supervisory Jurisdiction (OSJ) compliance program. This includes, but is not limited to, the following:

  • Trade blotter review.
  • New account review.
  • Account change review.
  • Email review.
  • Alternative investment review/approval.
  • Paperwork review/approval (both client and operation documents).
  • Monitoring/addressing/closing alerts in Proactive Surveillance
  • OSJ exception reports that are generated in the ORT (OSJ Review Tool) on a monthly basis:
    • Mutual Fund Exceptions, Third Party Disbursements – Cash, Change of Addresses, Concentrated Positions, Front-Running, Third Party Disbursements- Securities, Trade Corrections, Actively Traded Accounts and Low-Priced Securities.

Other responsibilities of the position include:

  • Having an understanding of, and staying up to date on, LPL policies and procedures.
  • Having a working knowledge of investments reviewed/approved such as annuities and alternative investments.
  • Responding promptly to client (both internal and external) inquiries.
  • Providing Signature Guarantee services to advisors as required for LPL clients.
  • Ensuring all broker/dealer licensing requirements are maintained.
  • Providing guidance to advisors regarding LPL processes and procedures.
  • Assisting with the audits of hybrid advisors.

In addition to the responsibilities described above, the following are the responsibilities of the Compliance Director/Manager:

  • Providing day-to-day leadership to the OSJ compliance team (including preparing semi-annual employee reviews, scheduling time off and managing workflow).
  • Facilitating the LPL audit function as the primary contact between LPL and offices we serve regarding branch exam preparation and follow up. Ensuring all audit responses are submitted within the required timeframe.
  • Organizing and participating in quarterly Financial Advocates Compliance webinars.
  • Assisting with situations that require escalation either at the OSJ or with LPL.
  • Handling all facets of client complaints at the OSJ level and coordinating with LPL Legal as necessary.
  • Working with the CCO for both RIAs (FAIM and FAAS) and assisting with the development and implementation of policies and procedures.
  • Participating in company level advisor/prospect events, regional meetings, etc.
  • Acting as an escalation path for issues that go to LPL (usually through our Regional Supervisory Principal).
  • Reviewing product approvals for FIS partners as they relate to NDIP provisions.

Skills/Abilities:

  • Client service mentality and professional demeanor.
  • Results-oriented approach to work.
  • Strong interpersonal skills with ability to establish rapport and trust.
  • Excellent verbal and written communications skills.
  • Detail-oriented with strong decision-making and analytical skills.
  • Ability to exercise balanced, thoughtful judgment.
  • Advanced organizational skills and ability to manage multiple projects simultaneously.

Qualifications:

  • Minimum of 4 years of experience in a broker-dealer compliance or audit role (the specific job title will depend on the experience level of the candidate).
  • Strong understanding of SEC and FINRA rules.
  • Bachelor degree preferred.
  • Series 7, 24, 66 (or 63 and 65), insurance.

How to apply:
If this sounds like a position in which you would excel and would like to join a dynamic team, please send us your resume and cover letter attached as a word document to the attention of Constance and send to: careers@financialadvocates.com. Please use your last name somewhere in your resume’s file name. Please note, if you are a qualified candidate, we will respond to your submission by email.
We look forward to hearing from you!

Accounting Analytics / RIA Operations Associate - Olympia, WA

Job Title: Accounting Analytics / RIA Operations Associate (Financial Advisor Industry)
Department:  Accounting and Analytics / RIA Operations
Located: Olympia WA (open to remote)
Reports To: Senior Manager, Compliance and Operations
Prepared Date: October 2020

Job Description:
The Accounting Analytics / RIA Operations Associate plays an integral part in supporting the firm’s efforts to maintain compliance with applicable federal and state regulatory requirements across various aspects of its business operations. This position will support our accounting division and the operational functions of the firm, including, but not limited to, quarterly advisory billing, financial advisor transitions, liaise with custodians and financial advisors. Assists with computing, classifying, and recording numerical data to keep financial records complete. Assists with maintaining accounting records through data entry and electronically indexing sourced documents. The role will also support other operational functions of the firm.

Essential Duties and Responsibilities:

Duties include but are not limited to:

  • Perform all aspects of firms quarterly advisory billing
  • Operate computers programmed with accounting software to record, store, and analyze information focused on financial advisor
  • Classify, record, and summarize numerical and financial data to compile and store financial record
  • Manage accounts receivable and aged receivables
  • Access computerized financial information to answer general questions as well as those related to specific accounts
  • Operate and maintain accurate and detailed company spreadsheets
  • Maintain electronic files for the department including converting paper source documents into electronic file formats and indexing into the electronic document filing system
  • Support audits, surveillance and other testing activities
  • Support the RIA Operations team in the administration of operational functions of the company

Qualifications & Competencies:

To perform the job successfully, an individual should demonstrate the following:

  • Intuitive and resourceful to gather, analyze and resolve complicated issues
  • Advanced organizational skills and ability to manage multiple projects simultaneously
  • Excellent analytical, presentation, communication, and interpersonal skills
  • Excellent verbal and written communication skills
  • Detailed-oriented with strong decision-making and analytical skills
  • Responds promptly and accurately to client questions and needs
  • Meets commitments and maintains confidentiality
  • Balances team and individual responsibilities
  • Demonstrates accuracy and thoroughness
  • Monitors own work to ensure quality
  • Act as subject matter expert and drive process improvement
  • Thrives in a fast-paced environment
  • Develop and maintain positive relationships with internal and external clients

Education and/or Experience:
Associate degree or higher in Accounting, Business, Finance, Economics, Administration, or equivalent related experience and/or training, or equivalent combination of education and experience is required. Knowledge of investments, financial operations, insurance, trusts, bank products, and financial planning are preferred.

How to apply:
If this sounds like a position in which you would excel and would like to join a dynamic team, please send us your resume and cover letter attached as a word document to the attention of Anise and send to: careers @ financial advocates.com. Please use your last name somewhere in your resume’s file name.

Please note, if you are a qualified candidate, we will respond to your submission by email.

We look forward to hearing from you!

Are you looking for a career with Financial Advocates?

Don’t forget to place your cover letter and resume in the body of the email, not as an attachment.

 

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